Location: The Salvation Army of Central Oklahoma, 1001 N Pennsylvania Avenue, Oklahoma City, OK 73107
Employment Type: Full-Time with Benefits
Performs computerized double-entry bookkeeping tasks requiring basic knowledge of the principles and practices of fund accounting in order to properly record and maintain precise fiscal records and financial data; applies fundamental bookkeeping knowledge and skills to varied bookkeeping tasks such as posting, checking entries, issuing checks, balancing accounts, and preparing financial reports for assigned accounts; prepares and maintains financial records in an accurate, complete, and timely manner while ensuring the integrity, security and accountability of Salvation Army financial accounts as directed by the Accounting Manager.
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.
Posts and maintains a variety of ledgers; enters income, expense, and balance sheet data into computerized financial systems; proofs entries to verify accuracy, completeness and integrity; prepares and makes journal entries, balances accounts and prepares reports.
Transfers totals from ledger accounts to routine financial statements; prepares Income & Expense Statement, Balance Sheet, Bank Reconciliation, Mileage, Self-Denial, Accounts Receivable and Payable Reports, etc.
Posts and maintains accounts payable ledger; receives, dates, stamps, obtains approval stamp, and codes all invoices; matches invoices with appropriate back-up paperwork and purchase order; enters data into the accounts payable system; runs reports weekly to determine bills that are due; enters cash payments into the computer; runs checks, records disbursements in all cash ledgers, and distributes checks.
Posts and maintains accounts receivable ledger; receives invoice payments and verifies amount due; prepares receipt, stamps check, posts payment, runs reports, and completes and files deposit slip; determines source of funds and makes appropriate entry into books; maintains records of amounts receivable from Divisional Headquarters, Territorial Headquarters, other units and vendors; collects amounts from officers and employees for personal phone calls, uniforms, etc.
Receives, records, and deposits cash receipts; prepares daily tabulations and reports of cash receipts; distributes receipts to proper funds; makes daily entries into cash receipts ledger; makes adjusting entries as necessary i.e. voids checks and bank charges, etc.; prepares checks for deposit; reconciles bank balance to book balance.
Classifies receipts and disbursements in accordance with established codes; maintains billing and posting of charges and credits to accounts; prepares summary reports.
Posts payments of expenditures; issues checks as necessary; maintains specified fund accounts and verifies daily deposits.
Prepares and balances bank reconciliations and copies financial statements from computer printouts to required forms.
Generates complex financial documentation and technical reports.
Maintains checking accounts by making daily deposits, tracking bank balance and reconciling accounts; follows-up with bank to resolve errors; maintains complete file of deposit slips and cancelled checks.
Prepares and maintains records, databases, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data into the computer to maintain records; researches files to locate specific information found in documents, correspondence, lists, forms, etc.
Provides assistance during Christmas season as directed by the Accounting Manager.
Provides assistance in performing routine audits; prepares audit work papers; assembles and prepares records for presentation to auditor; answers auditor questions as necessary; prepares a response to items in the audit report.
Prepares and enters general journals for payroll, Gifts in Kind, General Ledger corrections, depreciation, and other needed entries.
Maintains and reconciles account balances. Prepares invoices for Salvation Army and non-Salvation Army customers.
Prepares monthly professional reports for submission to DHQ, Finance Committee, Area Commander as directed by the Finance Manager.
Other Responsibilities (5%)
Develops and maintains a filing system of a variety of financial documents; maintains and utilizes the bring-up filing system; purges files to obtain and update information; ensures the files are maintained in an organized and efficient manner.
Maintains and balances assigned petty cash fund; receives and verifies vouchers to be paid ensuring authorized signature of approval is present; prepares back-up paperwork for new checks to be written and cashes checks received.
Monitors and verifies monthly telephone bills and determines personal calls for proper collection and remittance.
Provides accounting assistance for special fund raising activities.
Performs other related work as required.
Materials and Equipment
Computer Calculator Credit Card Machine Photocopy Machine
Knowledge, Skills and Abilities
Knowledge of basic double-entry bookkeeping and fund accounting principles and practices.
Knowledge of modern computerized double-entry data entry methods as they pertain to bookkeeping functions.
Knowledge of modern office methods, procedures, and practices.
Knowledge of Excel, Word and accounting software in general (Great Plains specifically).
Knowledge of financial accounting systems and procedures.
Knowledge of extensive body of accounting rules, practices and procedure.
Ability to apply complex procedures requiring independent judgment.
Ability to prepare routine and special financial reports and records.
Ability to obtain numerical totals and balances and to verify information from complex forms and transfer to computers or manual reports.
Ability to accept fiscal responsibility of assigned functionalized accounts.
Ability to maintain the confidentiality of all information associated with the job.
MINIMUM QUALIFICATIONS REQUIRED
Education and Experience
Bachelor’s degree from an accredited college or university in accounting, bookkeeping, business or related field. AND two years’ experience in the performance of increasing complex bookkeeping work utilizing a computerized accounting system (Great Plains preferred) with some exposure to double-entry fund accounting OR a equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Ability to meet attendance requirements.
Ability to read, write, and communicate the English language.
Ability to keypunch information into a computer.
Ability to sort and file documents alphabetically and numerically.
Ability to perform routine and complex mathematical computations repeatedly, rapidly and accurately.
Ability to operate various general office equipment including a computer and 10-key calculator.
Ability to work well under the pressure of deadlines.
Ability to follow instructions and work independently with limited supervision.
Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.
Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10% of work time.
Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.