Location: The Salvation Army of Central Oklahoma, 1001 N Pennsylvania Avenue, Oklahoma City, OK 73107
Employment Type: Exempt Position with Benefits
Plans, coordinates, supervises, monitors, and participates in all phases of daily accounting functions for the Central Oklahoma Area Command including Oklahoma, Cleveland and Canadian counties; supervises and evaluates the performance of accounting and bookkeeping staff; ensures that bookkeeping transactions are performed in a timely manner and in compliance with established policies and procedures and verifies the accuracy and integrity of books; prepares various routine and complex budgets and financial reports; attends monthly Advisory Board and Finance Committee and staff meetings; responsible for counting funds raised from the Christmas Kettle Program and various other fund raising activities.
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.
Accounting Office Management (95%)
Plans, develops and manages the operations of the accounting and finance functions for Area Command; Manages and monitors all general ledger and budgetary functions; ensures all accounting and financial functions in compliance with The Salvation Army policy as well as local, state and federal regulations; Ensures the accuracy, completeness, timeliness and integrity of all financial reporting.
Plans, coordinates, supervises, monitors, and evaluates the work of accounting and bookkeeping staff, including capital campaign staff and projects; plans, schedules, and assigns work; instructs and trains employees in proper methods and procedures; checks and approves work in progress and upon completion; conducts performance evaluations and recommends salary adjustments; performs responsibilities of assigned staff in their absence,
Supervises and participates in the posting, maintenance, and closing of all ledgers; proofs entries to verify accuracy and completeness; prepares and makes journal entries, balances accounts and prepares reports; monitors the general ledger for accurate posting of data and prepares all corrections and any adjustments with journal entries.
Tracks, monitors and verifies all accounting for the Area Command; reviews approves all accounting functions; ensures that all financial information is processed in an accurate and timely manner; ensures the accountability, security, and integrity of financial reporting. Confers with the Area Commander regarding the financial position of all accounts.
Prepares operating budgets in response to requirements levied by Area Commander; monitors all budgetary information once approved. Prepares all United Way budgets utilizing the approved templates, and manages the approval process for submitting the initial and revised financial information on all funding requests.
Supervises and monitors all accounts receivable and accounts payable bookkeeping functions; ensures that bills are paid promptly and correctly; tracks accounts receivable balance to ensure payments are received in a timely manner.
Ensures that checking accounts are properly monitored and maintained by making timely deposits, tracking bank balance and reconciling accounts; follows-up with bank to resolve errors.
Ensures that all financial business is conducted in compliance in compliance with Salvation Army policy. Provides training to staff regarding proper policies and procedures, use of proper finance forms, audit issues and budget preparation.
Provides assistance in performing and coordinating routine audits; prepares audit work papers; assembles and prepares records for presentation to auditor; answers auditor questions as necessary; prepares a response to items in the audit report.
Other Responsibilities (5%)
Responsible for all accounting and finance activities involved in the Christmas Kettle Fundraising Program including receiving and counting kettle monies and ensuring accurate deposits and accounting of the same.
Performs other related work as required.
Materials and Equipment
General Office Equipment Computers
Knowledge, Skills and Abilities
Knowledge of basic double-entry bookkeeping principles and practices and of applications to accounting transactions.
Knowledge of modern data entry methods as they pertain to bookkeeping functions. Knowledge of modem office methods, procedures, and practices.
Knowledge of Great Plains accounting system and other similar financial accounting systems and procedures.
Ability to plan, develop and initiate effective and efficient bookkeeping practices and methods in order to increase accuracy and timeliness of financial recording and reporting.
Analytical ability to plan work schedules, evaluate work performances, and provide input on budget planning.
Ability to examine the bookkeeping work performed by subordinates in order to detect errors or omissions.
Ability to effectively lead subordinates, resolve minor complaints, and deal with day to day occurrences.
Ability to prepare complex financial reports and records.
Ability to accept fiscal responsibility of all functionalized accounts.
MINIMUM QUALIFICATIONS REQUIRED
Education and Experience
Two year college or technical school degree in accounting, bookkeeping, business or related field, AND four years experience in the performance of all phases of modem bookkeeping and related work with at least one year in a supervisory capacity, OR any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
Ability to meet attendance requirements.
Ability to read, write, and communicate the English language. Ability to type and keypunch information into a computer.
Ability to perform routine and complex mathematical calculations repeatedly, rapidly and accurately.
Ability to operate various general office equipment including a computer and 10-key calculator.
Ability to effectively and efficiently work on multiple projects at the same time without becoming frustrated or disorganized.
Ability to concentrate and pay close attention to detail for up to 60% of work time when reading reports, preparing budgets or researching financial transactions.
Ability to manage mental and visual fatigue due to sustained periods of concentration, working under pressure of deadlines and continual interruptions in concentration.
Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25 lbs.) 5-10 % of time.
Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.