Facilities Manager

Location: Central Oklahoma Area Command, 1001 N Pennsylvania Avenue, Oklahoma City, OK  73107

Employment Type: Full-Time, Exempt

Job Summary 

Plan, schedule, supervise, and monitor the day-to-day general maintenance and repair of Central Oklahoma Area Command, Citadel and Norman Corps buildings, vehicles, grounds and equipment. Plans, schedules, assign and supervise the work of subordinate maintenance, security, janitorial, warehouse, and housekeeping personnel. Negotiates, supervises and monitors all contracted maintenance services. Ensures all equipment remains in proper working order and compliance with standard operating procedures and safety standards. Participates in more difficult and/or complex repair work.  Operates a Salvation Army vehicle to pick up and/or deliver materials. Maintains an inventory of all Salvation Army property and administers a departmental budget.

Essential Functions

This job description should not be interpreted as all inclusive.  It is intended to identify the essential functions and requirements of this position.  The incumbent may be requested to perform job-related. Responsibilities and tasks other than those stated in this job description.

Manage Facility (85%)

Plans, schedules, assigns and supervises the work of subordinate maintenance, security, janitorial, warehouse, and housekeeping personnel; trains and instructs employees in the proper methods and procedures; monitors work in progress and upon completion to ensure accuracy, completeness, and compliance with established policies and procedures; prepares and processes required personnel paperwork; Coach, counsel and manage performance, conducts performance evaluations and provides salary and hiring/firing recommendations.

Prioritizes maintenance and repair requests.

Plans, supervises, and monitors the preventative maintenance of all mechanical, electrical, utility equipment and appliances; schedules and conducts routine inspections of vehicles, kitchen appliances, maintenance tools and equipment, as well as heat and air conditioning, elevators, telephone, security and fire alarm systems on a routine basis to ensure the long life of the same.

Supervises the maintenance and security of Salvation Army Area Command maintenance and EDS vehicles; ensures that proper preventative maintenance and repairs are done in a timely and cost-effective manner; prepares, organizes, and maintains vehicle files for D.O.T. compliance; ensures that all inspections are recorded and files are transmitted electronically to Divisional Headquarters; ensures that required equipment is present and in working order in all D.O.T.-compliant vehicles; schedules annual D.O.T. vehicle inspections; ensures that problems are addressed in a timely manner so that vehicles are not grounded.

Ensures that all drivers of vehicles subject to D.O.T. compliance are qualified in terms of medical clearance and driver testing; maintains Driver Qualification Files.

Supervises the maintenance of grounds, including mowing, snow removal and overall outdoor presentation. Directs the maintenance of structures, fixtures, and décor through additions, repairs, adjustments, painting or replacement; monitors system controls to ensure all systems are performing as designed (HVAC, water heaters, lighting, etc.) to maintain overall facility appearance.

Supervises the day-to-day operations of the warehouses; coordinates with all Directors and Program Managers when necessary to distribute pallets to correct areas for storage; ensures that all supplies, commodities, etc., brought to warehouse, pantry, and/or staging areas are used for the benefit of the Central Oklahoma Area Command.

Ensures and supervises the day to day security operations; reviews security reports; reports to program supervisors any security reports addressing their programs or staff; ensures proper admittance procedures are followed by receptionists in Administration and Social Services; maintains keys to buildings and equipment, logging out keys, restricting access to keys by unauthorized personnel, and ensuring that terminated employees’ keys are returned to key cabinet.

Develop and Maintain a Preventative Maintenance Schedule program for applicable vehicles, equipment and machinery.

Reviews, monitors and approves expenditures to ensure compliance with budget constraints.  Identifies departmental charges for projects in order to identify and correctly account for expenditures by department.

Participates in loss control and safety programs to improve and control injury and loss experiences.

Other Responsibilities (15%)

Directs, coordinates and monitors the disaster services program for preparedness and response for all COAC service areas which include Oklahoma, Cleveland and Canadian counties. Maintains current information on disaster service resource levels including personnel, equipment and supplies.

Provides support to the Area Command. Participates in preparing the annual budget for facilities and vehicle maintenance for Central Oklahoma Area Command, Cleveland and Canadian County Service Units.

Assists with the recruiting, hiring, training and supervision of kettle workers and kettle drivers; identifies, contacts and coordinates with merchants whose businesses are potential kettle locations; supervises drivers in delivering kettle stands; daily during kettle season, assigns kettle locations to bell ringers, ensuring that assignments are appropriate to the available workers; monitors performance of bell ringers and drivers through spot checks of locations and through daily review of kettle returns; supervises retrieval of kettle stands and securing of all equipment and vehicles at end of kettle season.

Brings non-routine property and maintenance concerns to the attention of the Area Commander and/or Director of Operations/Programs.

Serves as a liaison to the Advisory Board Property Committee.

Performs other related work as required.

Materials and Equipment

Computer                                   Telephone                      Adding Machine

Various handheld tools                 Fax Machine                   Document Scanner

Photocopy Machine                      Various Power Equipment Lawn Mowers/Tractor

Knowledge, Skills and Abilities

Knowledge of the principles and practices of building, security, warehouse, and housekeeping management

Knowledge of the creation and operation of databases to sore, input, maintain, and retrieve information.

Knowledge of the methods, materials, tools, and practices used in at least two of the building, electrical or mechanical trades.

Knowledge of plumbing electrical, construction, and air-conditioning equipment.

Knowledge of the occupational hazards and safety precautions of the trades involved.

Skill in the care and use of tools and equipment used in the trades involved.

Ability to ensure the proper maintenance, repair, and security of buildings, grounds, and related equipment.

Ability to supervise, prioritize, motivate, monitor, and evaluate the work of subordinate maintenance employees, janitorial staff, bell ringers, and drivers.

Ability to prepare and administer a departmental budget.

Ability to negotiate, supervise, and monitor contract maintenance services.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience

Ten years progressively responsible experience performing skilled maintenance and repair work for commercial buildings, grounds and vehicle maintenance with at least five years in a supervisory capacity, or any equivalent combination of training and experience with provides the required knowledge, skill, and abilities.

Certifications/Licenses

Valid Driver’s Licenses

Fork Lift

Physical Requirements

Ability to meet attendance requirements.

Ability to read, write, and communicate the English language.

Ability to perform strenuous, heavy work involving the lifting and carrying of heavy objects.

Ability to perform continuous walking, stooping, standing, and some climbing.

Working Conditions

Work requires driving a vehicle and working outdoors daily with exposure to physical discomforts associated with changes in weather such as rain, cold, snow, heat or discomforts associated with noise, dust, dirt, and the like.