Grants Writer

Location: The Salvation Army of Central Oklahoma, 1001 N Pennsylvania Avenue, Oklahoma City, OK  73107

Employment Type: Full-Time with Benefits

Prepares and submits public grant renewals and ensures compliance for such; researches and identifies private and corporate foundation opportunities and evaluates appropriateness for organization; assists in developing grant proposals and assists in managing the grant development process to develop funds that will sustain and expand the program and administrative needs; assembles all pertinent grant material packages for final submission; ensures overall accuracy and quality of all grant contract documents leaving the organization; develops and maintains thorough knowledge of The Salvation Army contracts with donors; works with the Director of Development, the Shelter Director and the Director of Social Services to coordinate the completion and submission of required follow-up reports, and updates and maintains the grants management database.

Essential Functions:                        

This job description should not be interpreted as all inclusive.  It is intended to identify the essential functions and requirements of this position.  The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description. 

Public Grants Renewal and Reporting Responsibilities (50%)

Supports the local Units in the process of continual securing of government funding renewals for programs within Area Command departments and local Corps; prepares and submits all renewals.

Assembles all pertinent materials in packages for final submission to DHQ; facilitates the review and approval process; ensures overall accuracy and quality of all documents leaving the organization.

Manages United Way grants; works in collaboration with applicable departments to ensure compliance with the terms of granted funding.

Assists the Corps with maintaining and gathering required data to ensure compliance with grants reporting requirements.

Represent the interests of the Army by participating on the Continuum of Care (CoC) community Board and any other pertinent grant dictated committees/boards.

Private and Corporate Grants Writing Responsibilities (45%)

Researches private and corporate foundations for Salvation Army programs; develops local unit or command wide grant proposals.

Prepares, writes, coordinates, and submits grant proposals for all private and corporate foundation grants; assists the Corps with maintaining and gathering required data to ensure compliance with grants reporting requirements.

Creates and maintains a grants master calendar and ensures grant maintenance and paperwork compliance.

Represent the interests of the Army by maintaining a good connection with the United Way, The Community Foundation and any other pertinent grant dictated committees/boards.

Administrative Responsibilities (5%)

Prepares, types, and processes correspondence, forms, invoices, legal documents, notices, manuals, etc.; ensures the accuracy, completeness, and timeliness of the same.

With the assistance of other staff, prepares and maintains office records, reports, databases, journals, books, logs, lists, etc. in an accurate, complete, and timely manner; updates, posts and indexes information and inputs data to maintain office records; researches office files to locate specific information found in documents, correspondence, lists, forms, etc. in order to prepare specific reports.

Performs routine filing of a variety of correspondence, forms, cards, records, reports, and documents; ensures the files are maintained in an organized and efficient manner.

Performs other administrative duties as requested.

Other Responsibilities:

Performs other duties as assigned.

Materials and Equipment:

Personal Computer                              General Office Equipment

Knowledge, Skills and Abilities:

Knowledge of the principles and practices of grant administration and grant writing skills.

Ability to read and understand complex application documents.

Ability to prepare and maintain reports in an accurate, complete and timely manner.

Ability to work independently and with limited supervision.

Ability to present a positive and professional image of The Salvation Army.

Ability to maintain security of confidential records and information.

Knowledge of Excel and MS Office software applications.

Must have strong oral, written and interpersonal communication skills.

Ability to pay attention to detail and ensure compliance with complex reporting and agreement specifics.

Ability to plan, organize and prioritize work in order to accomplish work in compliance with quality standards and deadlines.


Education and Experience:

Bachelor’s Degree from an accredited college or university in English, journalism, or an appropriate field, and three years related work experience in successful grant writing; or any equivalent combination of training and experience that provides the required knowledge, skills and abilities.


Valid State Drivers License

Physical Requirements:

Ability to meet attendance requirements.

Ability to read, write and communicate the English language effectively.

Ability to work under the pressure of deadlines and time constraints.

Ability to conduct all duties in accordance with the ministry of the organization and its Christian principles; conduct all communications and job duties with the highest level of professionalism.

Ability to travel to various locations in order to participate in meetings at Corps/Social Service Centers, community meetings, conferences, etc.

Duties are usually performed seated.  Sitting may be relieved by brief or occasional periods of standing or walking.

Limited amount of physical effort required associated with walking, standing, lifting, and carrying light objects (less than 25 lbs.) 5-10% of work time.

Working Conditions:

Work is usually performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like, but not limited to the office environment.